Portfolio of Board Responsibility

TREASURER
Responsibilities - Together with the Association bookkeeper, oversee the management of all forecast association revenues and expenses with the goal of a balanced annual budget.
DUTIES - Together with the committee members, set annual budget, present budget for acceptance to the Association at the Annual General Meeting. Manage Association expenses and revenues, sign cheques, present monthly financial reports at Board Meeting, present financial reports at all general membership meetings.

COMMUNICATIONS CHAIR
Responsibilities - responsible for producing WAEM newsletter.
DUTIES - Write and produce newsletter; circulate request for newsletter items, set advertising rates, sell advertising in newsletter if deemed applicable.

MEMBERSHIP CHAIR
Responsibilities - Solicit from Board and Membership, names of potential new WAEM members. Invite prospective members to join WAEM. Ensure support material is sent to member prospects. Contact non-renewing or overdue members and encourage them to maintain WAEM membership.
DUTIES - Maintain member and prospective member data base mailings and faxing.

MEMBER SERVICES CHAIR
Responsibilities - Plan at least four general membership meetings per year, plus Annual General Meeting.
DUTIES - To prepare a budget for each meeting; to coordinate the meetings: select a venue; arrange for speakers or presentations; arranging food an beverage; creating and distribution the registration form to the membership; arranging registration at the meeting; arranging 50/50 draw and other door prizes; introducing the guest speaker and arranging gifts.

INDUSTRY AND GOVERNMENT AFFAIRS CHAIR
Responsibilities - To represent the Industry in his/her role as liaison with Government. To inform the Board and members of public issues that relate to or affect the industry and Association.
DUTIES - To monitor news and other information services for industry related issues. To sit on as many committees and task forces as possible to promote WAEM and members interests to government and industry. To work on industry survey of WAEM members with a view to using this information to promote our industry and our members value to the community.

PROMOTIONS CHAIR
Responsibilities - To strategically plan and initiate all promotional activities for the Association, working towards the following goals: improve exposure for the Associate in the Lower Mainland and throughout British Columbia; establish WAEM's reputation as one of the provincial leaders in expertise in event planning, management and support industries; make membership known to the media, business, government ministries, public sector organizations, schools and to other associations.
DUTIES - Prepare and distribute press releases and PSA's. Be media liaison, produce and maintain a mailing list of contacts in Government Ministries, tourism agencies, top BC businesses, business agencies, organizations and clubs, post secondary schools, work on WAEM website, produce weekly e-mail update.

BOARD OF DIRECTORS

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